Notify ALL Your Vendors
Integration with Existing Vendor Databases Lets You Notify ALL Your Vendors
We add your existing vendors along with their information for you. But, you may ask the question, "How will I contact all the thousands of vendors I've done business with in the past?" We send out mass emails to all existing vendors explaining your new system, and we provide a password for them to check their information. If the vendors do not have an email address, notifications are sent via postal service.
Increase Communication
Commodity Services Increases Procurement Communication & Accelerates the Process
Vendors choose their commodity code(s) for you. When a proposal is uploaded, a list of potential bidders based on the proposal's commodity code is displayed allowing you to notify qualified potential bidders. This speeds the overall RFP process and increases communication with vendors. Search for vendors based on commodity codes, previous contracts, locations, and many other queries. Track complete vendor addresses, including phone, fax, website and email. Also, vendors are tracked in real-time reducing data entry and redundancy.
Create Participation & Competition
Real-Time Environment Increases Participation & Competition with Vendors to Drive Down Costs
HiperWeb's web-based, real-time automation system streamlines your procurement process so you can focus more on your organization's strategic goals. Reduce costs and increase competition more than ever before with the ability to notify all potential plan holders of upcoming solicitations. You're notified automatically when a vendor adds themselves to the plan holder's list. Also, the vendor is notified automatically when they register and on upcoming proposal and addenda due dates.
Provide Information & Limit Misunderstandings
Alerts, Announcements, & Help Provide Vendors Important Addenda Information & Limit Misunderstandings
Send and receive alerts based on vendor activity. You can choose to be updated every time a vendor registers an account with your agency. Send an update to any vendor or current bidder notifying them of any key procurement actions and automatically alert plan holders of upcoming due dates. Also, be prepared for any last minute emergencies with the ability to mass email plan holders. In addition, limit misunderstandings with our help page explaining to vendors and agents the entire public solicitation and procurement process.
Maximize Transparency & Relations
Track Communication with Vendors & Allow Public Access to Maximize Transparency & Relations
Whether it is procurement documents, addenda, alerts, or announcements, you can fully communicate with your vendors by uploading any documents for private or public viewing. Closed and current bids are made available to the public as well.
Post Upcoming Procurement Events & Notifications
Post Procurment Events, Notifications, or Emergencies to your Agency's Own Webpage
Receive your agency's own web page that is consistent with the rest of your website allowing you to easily and immediately post announcements in a real-time environment right from your HiperWeb dashboard.
Cloud User Restrictions
User Restrictions in HiperWeb's Cloud System Keep your Work and Vendor Information Secure
Have the opportunity to allow multiple users to use the same system. Set up restrictions in order to keep confidential information private. You have the ability to control what each user can see and what actions they can perform.